As a busy professional, the need to travel would come up once in a while. And for one who’s got so much to do, you don’t want to leave tasks pending because you’re traveling.
Here are tips to help you make the most use of your time on a trip:
If you’re aware ahead of time that you’ll be traveling, it’s important to plan ahead and knock out an extra project or two before you go. This will give you a cushion, so that if you spend an extra hour in traffic or sitting at your gate, you’ll only have a few deadline looming overhead upon arrival.
Have your work tools ready
Having the right tools can make your life a lot easier when you travel and work at the same time. These can include internet access, extra batteries or charger if you’ll be using your phone to make important calls or using its hotspot and cable shorteners, so you don’t have to dig around and untangle a mess of headphones and chargers.
Use coworking spaces
Coworking spaces are springing up all over the world these days. If you’re travelling to major cities and looking for some desk space instead of working out of your hotel room, join a coworking space. If you move your office there, you will not only be a lot more productive than working from your hotel room, but you will also meet like-minded people.
Learn to say no
Travelling brings you into contact with many awesome people from all over the world. One problem is that most of them are on vacation rather than on workation. That said, you will often find that they spend a lot of time browsing the net and feeding their social media addiction.It is extremely important to learn to sometimes say “No”, and skip an activity or two.
Encourage your clients to use online collaboration tools
There is an abundance of tools in existence these days that will simplify working with your clients when traveling. From Slack to Skype, Basecamp and Teamviewer, these tools are very easy to use and it makes a lot of sense to get your clients used to them before you start working and travelling.
Let people know you’re traveling
Set an out of office reply that reminds people that they might not get a quick response, or inform them when they will get a response. Like any other out of office reply, you might include the hours when you’ll be available, how quickly someone can expect a response, and when you’ll be back in the office. It limits your workload, too. If people know you’re away, they’re probably less likely to bombard you and you’ll also feel less pressure to reply immediately.